Privacy Policy – Employee Self Service (ESS)

Last updated: January 1, 2026

The Employee Self Service (ESS) application (“Application”, “We”, “Us”) is designed to enable employees to securely access and manage their employment-related information. We are committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your information.

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1. Information We Collect

We may collect and process the following types of information:

a. Personal Identification Information

• Full name
• Employee ID / Employee Number
• Job title, department, and organizational unit
• Email address and phone number
• Account login credentials

b. Employment Data

• Attendance records (check-in and check-out)
• Leave, permission, and overtime records
• Payslips and payroll history
• Claims (reimbursement, business trips, etc.)

c. Location Data

• GPS location data when using location-based attendance features (if enabled)

d. Device and Technical Information

• Device type and operating system
• IP address
• Application usage logs for security and auditing purposes

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2. How We Use Your Information

We use the collected data to:

• Manage and verify employee attendance
• Provide ESS services (attendance, leave, claims, payroll, etc.)
• Maintain account and system security
• Fulfill administrative and legal obligations
• Improve application performance and user experience

We do not use personal data for marketing purposes and do not sell user data to third parties.

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3. Data Storage and Security

We implement reasonable technical and organizational measures to protect user data, including:

• Data encryption
• Role-based access control
• System activity logging and audit trails
• Secure server infrastructure

Data is retained only as long as necessary for business, legal, and operational purposes.

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4. Data Sharing with Third Parties

We do not share personal data with third parties, except when:

• Required by applicable laws or regulations
• Necessary for audits, compliance, or legal processes
• Authorized by the user or the employing company

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5. User Rights

Users have the right to:

• Access their personal data
• Request corrections of inaccurate or incomplete data
• Request data deletion in accordance with company policies
• Contact the application administrator regarding data privacy concerns

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6. Children’s Privacy

This Application is not intended for use by children under the age of 13. We do not knowingly collect personal data from children.

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7. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be communicated through the Application or official channels. The latest version will always be available on this page.

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8. Contact Us

If you have any questions or concerns regarding this Privacy Policy, please contact:

ESS Application Administrator
Email: support@omegasoftindo.com
Address: Jakarta, Indonesia